A-Z of Useful Information

Absences   Accidents   Annual Events   Arrival & Departures   Artwork    Celebrations   Communication   Concerns   Emergency Evacuations   Emergency Closures   ERO –Education Review Office   Excursions   Handbook   Health   Lost Property   Medical   Office Hours   Policies and Procedures   Positive Behaviour Management Procedures  Privacy Relievers and Volunteers   Rest Time and Sleeping Procedures   Smoking   Sunscreen   Toilet Training  Toys   Weather   Whanau Room

 

Absences
If your child is going to be absent, you must remember to advise the Centre in advance when possible or on the day by phoning 2048899. If the Centre is contacted before 9am on the day of the absence, the morning/afternoon tea fee will be waived.

Accidents
Whilst every precaution is taken to prevent accidents, they do happen. First Aid will be administered by a qualified staff member. All incidents are written in our accident book and you will be asked to counter-sign this.

Annual Events
A number of special annual events are held throughout our KidzWay year, including Special Person’s Night, Easter Celebration, Lantern Festival and our end-of-year concert held at Church On The Way in December.

Arrival & Departures
Each child must be accompanied on arrival or departure by a parent or one of the persons nominated on the enrolment form. The Centre must be advised of any change. On arrival your child must be “signed-in” on the daily sign-in sheet located by the front door and taken to a teacher so they are aware of your child’s presence. Please place your child’s lunchbox and drink bottle on the shelf near the morning tea tables, hang up their jacket and hat on the hook with their name tag and also place your child’s bag in their named cubby-hole. Encouraging your child to perform these jobs develops your child’s care for their belongings and name recognition.
At departure time, collect your child’s belongings, notify a staff member of your child’s departure and sign your child out.

Artwork
Your child’s artwork will be placed in the box located near the cubby holes; please check this box regularly. If you are running out of wall space at home, remember it makes great wrapping paper.

Celebrations
You are welcome to celebrate your child’s birthday at the Centre. Parents are welcome to provide a birthday cake or fruit to share at morning or afternoon tea. Please; no lollies, sweets, nuts or party food. Please notify staff in advance and also give them a full list of ingredients in the food that you are providing. Parents are welcome to come and share in this special time or leave a camera for us to record the celebration for you.

Communication
Newsletters are issued regularly to keep you informed. These will be placed in your named Parent Pocket, located in the foyer. Please read the day-to-day Centre news written on the whiteboard in the foyer. Reminders of some dates and events are also emailed to parents, posted on our Facebook page and updated on our website. Records of daily care e.g. nappy, sleep, medication etc are kept for your child and you are able to view these at the Centre.

Concerns
KidzWay Early Learning Centre tries to provide you and your children with the best service that we can. Occasionally we get it wrong. If you feel there is something not right, PLEASE, PLEASE, PLEASE LET US KNOW. We value your concerns because it helps us improve our service. Refer to "Concerns or Complaints" Procedure which is displayed in the foyer.

 

Emergency Evacuations

Fire and earthquake drills are practiced regularly. Please ensure you are familiar with the evacuation notices hanging on the notice board.

Emergency Closures
If weather conditions are marginal (e.g. snow/ ice) the Centre may be required to close. As a guide, if schools are closed or school buses have altered their running, the Centre is likely to be affected. Please note that even if you can get to or from the Centre, our staff may not be able to. In the event of the Centre being closed for snow etc in the morning, we will endeavour to broadcast any closures over the cancellation notices on the Hokonui radio station 94.8 or 95.2FM and send a text to all parents. You may also ring the Centre (phone 204 8899) from 7.30am and our telephone message will have been changed accordingly.

ERO –Education Review Office
We were last visited by the ERO team in March 2016. Our review was a very positive report. A copy of the review is available to be looked at in our office or can be reviewed online at www.ero.govt.nz

Excursions
Visits or excursions outside the Centre provide opportunities for children to have new learning experiences that are fun and safe. The nature of excursions will vary and may include educational, cultural or sporting events. You will be informed in advance of any planned excursions. Permission is sought on the enrolment form for spontaneous walks within the KidzWay Early Learning Centre immediate area. The teacher:child ratio for these will be 1:5.

Handbook
A Parent Information Handbook is included each enrolment pack.

Health
The Childcare Regulations prohibit the attendance of any child with any infectious or communicable disease.

  • All vomiting and diarrhoea must have stopped for 48 hours before the child returns to the Centre (Public Health ruling).  This includes food poisoning, to allow children time to recover. 
  • Children need to be away the first 24 hours after starting a course of antibiotics in order for the medicine to take effect and to ensure there are no reactions. 
  • Your child can return to the Centre 24 hours after having a high temperature (37.5+oC).
  • If we become concerned about your child, we may seek medical aid.
  • Parents will be made aware of any potential contact with infectious diseases in the Centre. 

We also ask that you keep your child at home when: 

  • Your child seems lethargic, has little energy, wants or needs sleep or rest for long periods 
  • Your child cries easily, is irritable or in pain 
  • Your child constantly wants to be held and comforted 
  • Your child has a fever 
  • Your child shows symptoms or signs of infection, for example, runny eyes, swollen glands 
  • Your child’s nose is running green/yellow mucus, or the child is coughing up green mucus 

Keeping your child at home when unwell is important to the well-being of your child, other children and the staff. 

  • We are required to keep an up-to-date list of children and their immunisation status. Please remember to bring along your Well Child Book upon enrolment and whenever the child has had additional immunisation. 


Lost Property
Any lost property will be held in the Lost Property Box. If it is not claimed by the end of each year, it will be given to the Salvation Army. Please check the box regularly.

Medical
On enrolment, you will be asked to inform staff of any medical conditions your child may have. A Health Care Plan identifying your child’s health conditions and the support he or she needs will be developed.

Office Hours
Our Administrator works 8:00am-1:30pm Monday-Thursday. Should you have any questions regarding your child’s enrolment, account etc please try and see or ring her during these times, otherwise ask the Head Teacher or teaching staff and they will try to help you.

 

Policies and Procedures
All our Policies and Procedures are available for you to look at. They are located in the office so please feel free to ask for the folder to read at the Centre.

Social Competence and Positive Behaviour Management Procedures
KidzWay Early Learning Centre seeks to be an environment where children are supported and given guidelines, clear limits and boundaries for acceptable behaviour. It is a place where children are encouraged to take responsibility for their own behaviour and supported as they work to build positive relationships with others. These procedures are displayed on the foyer notice board. 

 

Privacy
Children’s Profile Books are stored in the main part of the Centre; therefore we request that you respect the confidentiality of other families by not reading other children’s Profile Books without permission from that child’s parents.    

Relievers and Volunteers
Occasionally we will have relief staff in the Centre. We try to use the same relievers from a pool of relief staff so that the children are settled with the relievers. Please read our whiteboard when you come into the Centre to see who is working each day. Students from Blue Mountain College come in the afternoons to help us tidy up; these students are working towards their Duke of Edinburgh's Hillary Awards.

Rest Time and Sleeping Procedures
All children have a 15 minute rest time after lunch, where they lie on blankets and listen to quiet music or a story. This helps refresh everyone for the afternoon. Sometimes children fall asleep during rest time. If so, the "inside teacher" keeps an eye on these children and physically checks them every 10 minutes to ensure their well-being. These checks are recorded on our "Record of Sleep" chart, and are available for parents to sign off at the end of their child's day. In addition, a purpose-built sleep-room can be made available to accommodate your own child's sleep routines. This is monitored with the same supervision and recording requirements.

 

Smoking
Smoking is prohibited within the Centre or on the Centre grounds. Our Centre is 100% Smokefree seven days a week.

Sunscreen
As a general rule, sunscreen is applied from November - March. We will apply sunscreen on your child before going outside in the morning and also reapply again in the afternoon. An “A” stamp is used in the morning and “P” in the afternoon to identify that your child has been sun-blocked. If your child requires a certain type of sunscreen, please leave a named container of it at the Centre. Please ensure you read our current policy on “Sunscreen”. The policy is available from the office. At the start of Term 4 of each year, there is a one-off charge of $1 for the sunscreen provided by KidzWay.

Toilet Training
If your child is in the process of toilet training, please feel free to talk to the staff about how you are approaching this, and we will endeavour to follow your routine here at the Centre.

Toys
Toys should not come to the Centre in case they are damaged, lost or cause conflicts with other children. However, a comfort toy or cloth for rest or sleep time is acceptable.

Waiting Lists
In order to maintain a fair and transparent system, and satisfy ratios and licensing requirements, this procedure outlines KidzWay's process on how our waiting list is managed. 

  • Children are placed on the waiting list once a completed enrolment form is received. 
  • Once a place becomes available, the parents of the child at the top of the list are offered the place.
  • If the first person on the waiting list declines, then the place is offered to the next child on the list until the place is filled. 
  • Should a child be over four years old and not attending any other childcare service, then at the discretion of the Head Teacher and Administrator, they may be placed at the top of the waiting list. 
  • We retain the right to depart from our usual enrolment procedure to accommodate some families and their children. This will be at the discretion of the Head Teacher.


Weather
If weather conditions are marginal (e.g. snow/ ice) the Centre may be required to close. As a guide, if schools are closed or school buses have altered their running, the Centre is likely to be affected. Please note that even if you can get to or from the Centre, our staff may not be able to. In the event of the Centre being closed for snow etc in the morning, we will endeavour to broadcast any closures over the cancellation notices on the Hokonui radio station 94.8 or 95.2FM and send a text to all parents. You may also ring the Centre (phone 204 8899) from 7.30am and our telephone message will have been changed accordingly.

Whanau Room
Our whanau room enables parents/caregivers to still remain in the Centre while leaving their child in the care of the teachers. This is particularly helpful if you want to wait until you feel your child is settled before you leave, or if you would like to observe your child at play. Help yourself to tea and coffee from the kitchen and relax in the whanau room.