A to Z - Our FAQs Answered
If your child is going to be absent, you must remember to advise the Centre in advance when possible or on the day by phoning 2048899. If the Centre is contacted before 9:00am on the day of the absence, the morning/afternoon tea fee will be waived.
Whilst every precaution is taken to prevent accidents, they do happen. First aid will be administered by a qualified staff member. All incidents are written in our accident book and you will be asked to counter-sign this.
Arrival & Departures
Each child must be accompanied on arrival or departure by a parent or one of the people nominated on the enrolment form. The centre must be advised of any change. On arrival your child must be “signed-in” on the daily sign-in sheet located by the front door and taken to a teacher so they are aware of your child’s presence. Please help your child place their lunchbox and drink bottle on the shelf near the morning tea tables, and hang up their bag, jacket and hat on the hook with their name tag. Also, place their bag in their named cubby-hole. Encouraging your child to perform these jobs develops your child’s care for their belongings and name recognition.
At departure time, collect your child’s belongings, notify a staff member of your child’s departure and sign your child out.
Your child’s artwork will be placed in the box located near the cubby holes; please check this box regularly. If you are running out of wall space at home, remember it makes great wrapping paper.
You are welcome to celebrate your child’s birthday at the Centre. Parents are welcome to provide a birthday cake or fruit to share at morning or afternoon tea.
Church On The Way
Tapanui Presbyterian Church
11 Sussex Street
Phone 204 8223
Minister - George Kopa
Weekly services are advertised in the Blue Mountain Express
Prayer and support.
Mainly Music –10.30 am Fridays during school term
Youth Group – Crunchtime
Support services including welcome, welfare and food parcels are administered by the church.
Newsletters are issued regularly to keep you informed. These will be placed in your named Parent Pocket, located in the foyer. Please read the day-to-day centre news written on the noticeboard in the hallway. Reminders of some dates and events are also emailed to parents, posted on our Facebook page and updated on our website. Records of daily care e.g. nappy, sleep, medication etc are kept for your child and you are able to view these at the Centre. The noticeboards in the hallway also display a range of information about our Centre operations and the current programme.
Teachers are always available to discuss your child’s learning and development. But please remember that drop off and pick up times can be busy. The Head Teacher or a Trust member are also available to discuss any aspect of the operation of the Centre. Trust member contact details are available through the office.
KidzWay Early Learning Centre tries to provide you and your children with the best service that we can. Occasionally we get it wrong. If you feel there is something not right, PLEASE, PLEASE, LET US KNOW.
Fire and earthquake drills are practiced regularly. Please ensure you are familiar with the evacuation notices hanging on the notice board.
If weather conditions are marginal (e.g. snow/ice) the Centre may be required to close. As a guide, if schools are closed or school buses have altered their running, the Centre is likely to be affected. Please note that even if you can get to or from the Centre, our staff may not be able to. In the event of the Centre being closed for snow etc in the morning, we will endeavour to broadcast any closures over the cancellation notices on the Hokonui radio station 94.8 or 95.2FM and send a text to all parents. You may also ring the Centre (phone 204 8899) from 7:30am and our telephone message will have been changed accordingly.
Visits or excursions outside the Centre provide opportunities for children to have new learning experiences that are fun and safe. The nature of excursions will vary and may include educational, cultural or sporting events. You will be informed in advance of any planned excursions. Permission is sought on the enrolment form for spontaneous walks within the KidzWay Early Learning Centre immediate area. The teacher to child ratio for these will be 1:5.
Ideas for a nutritious lunchbox:
If you can, supply your child with a variety of food from the following food groups:
Breads and Cereals
Milk and Milk Products
Lean Meats, Chicken, Seafood, Eggs, Legumes and Seeds
Vegetables and Fruit
This will mean that, along with the provided morning and afternoon tea, your child will be meeting their daily nutritional requirements for their time at KidzWay. Be inspired by the Heart Foundation's Healthy Recipes for Kids.
Here are some suggestions for your child’s lunchbox:
• Sandwiches, Pita bread, Rolls/buns, Foccacia, Wraps
• Bagels, Crumpets, English muffins
• Mini Scones, Savoury Muffins, Pikelets
• Pasta - Macaroni, Spaghetti
• Sliced or Grated Cheese
• Cottage Cheese
• Cheese Toasties
• Cheese and Crackers
• Hummus and vegetable sticks
• Cold chicken
• Boiled egg
• Baked Beans
• Tuna Salad
Foods which are discouraged:
Foods that are high in fat, sugar or salt (for example: pies, chips, sausage rolls) should only be included occasionally in your child’s lunchbox. In addition, we discourage the following foods: instant noodles, sweets, roll-up fruit strips, soft drinks, any highly orange or red coloured foods such as Twisties (these have been associated with hyperactivity).
The Childcare Regulations prohibit the attendance of any child with any infectious or communicable disease.
- All vomiting and diarrhoea must have stopped for 48 hours before the child returns to the Centre (Public Health ruling). This includes food poisoning, to allow children time to recover. Visit the Public Health Services - Southland for more information.
- Children need to be away the first 24 hours after starting a course of antibiotics in order for the medicine to take effect and to ensure there are no reactions.
- Your child can return to the centre 24 hours after having a high temperature (37.5+oC).
- If we become concerned about your child, we may seek medical aid.
- Parents will be made aware of any potential contact with infectious diseases in the centre.
We also ask that you keep your child at home when:
- Your child seems lethargic, has little energy, wants or needs sleep or rest for long periods
- Your child cries easily, is irritable or in pain
- Your child constantly wants to be held and comforted
- Your child has a fever
- Your child shows symptoms or signs of infection, for example, runny eyes, swollen glands
- Your child’s nose is running green/yellow mucus, or the child is coughing up green mucus
Keeping your child at home when unwell is important to the well-being of your child, other children and the staff.
- We are required to keep an up-to-date list of children and their immunisation status. Please remember to bring along your Well Child Book upon enrolment and whenever the child has had additional immunisation.
Any lost property will be held in the Lost Property Box. If it is not claimed by the end of each year, it will be given to the Salvation Army. Please check the box regularly.
On enrolment, you will be asked to inform staff of any medical conditions your child may have. A Health Care Plan identifying your child’s health conditions and the support he or she needs will be developed.
Our Administrator works 8:00am-1:30pm Monday-Thursday. Should you have any questions regarding your child’s enrolment, account etc please try and see or ring her during these times, otherwise ask the Head Teacher or teaching staff and they will try to help you.
We have a small parent library of books and resources available for parents to borrow, located in the Whanau Room.
Policies and Procedures
All our Policies and Procedures are available for you to look at. They are located in the office so please feel free to ask for the folder to read at the Centre.
Children’s Profile Books are stored in the main part of the centre. We ask that you respect the confidentiality of other families by not reading other children’s profile books without permission from that child’s parents.
Relievers and Volunteers
Occasionally we will have relief staff in the Centre. We try to use the same relievers from a pool of relief staff so that the children are settled with the relievers. Please read our noticeboard when you come into the Centre to see who is working each day. Students from Blue Mountain College come in the afternoons to help us tidy up; these students are working towards their Duke of Edinburgh's Hillary Awards.
Rest Time and Sleeping Procedures
All children have a 15 minute rest time after lunch, where they lie on blankets and listen to quiet music or a story. This helps refresh everyone for the afternoon. Sometimes children fall asleep during rest time. If so, the "inside teacher" keeps an eye on these children and physically checks them every 10 minutes to ensure their well-being. These checks are recorded on our "Record of Sleep" chart, and are available for parents to sign off at the end of their child's day. In addition, a purpose-built sleep-room can be made available to accommodate your own child's sleep routines. This is monitored with the same supervision and recording requirements.
One of the most important aspects of leaving your child at the centre is saying “Good bye”.
We suggest speaking positively about the things your child will enjoy doing at the Centre, eg the playdough, duplo, trucks etc. Let your child know you will come in and help them put their belongings away, read a book or do a puzzle then you'll pick them up again at lunch or afternoon tea time. Keeping to your plan helps your child in their settling process.
Inform one of your child’s teachers that you are leaving so that they can give your child extra support and involve them in an activity. Give them a hug/kiss and remember to SMILE. It is often difficult for parents to leave their children and we encourage you to call as often as you wish to hear how your child is getting on.
It is important to allow your child to show you things of interest, so please allow them time to do so during pick-ups and drop-offs. Feel reassured that we will always contact you if your child finds it difficult to settle.
Smoking is prohibited within the centre or on the centre grounds. Our centre is 100% smoke free seven days a week.
Social Competence and Positive Behaviour Management Procedures
KidzWay Early Learning Centre seeks to be an environment where children are supported and given guidelines, clear limits and boundaries for acceptable behaviour. It is a place where children are encouraged to take responsibility for their own behaviour and supported as they work to build positive relationships with others. These procedures are displayed on the hall noticeboard.
As a general rule, sunscreen is applied from November - March. We will apply sunscreen on your child before going outside in the morning and again in the afternoon. An “A” stamp is used in the morning and “P” in the afternoon to identify that your child has been sun-blocked. If your child requires a certain type of sunscreen, please leave a named container of it at the Centre. Please ensure you read our current policy on sunscreen, which is available from the office. Sunscreen provided by KidzWay is charged twice per year; $2.00 at the start of Term 1 and $2.00 at the start of Term 4.
If your child is in the process of toilet training, please feel free to talk to the staff about how you are approaching this, and we will endeavour to follow your routine here at the centre.
Toys should not come to the Centre in case they are damaged, lost or cause conflicts with other children. However, a comfort toy or cloth for rest or sleep time is acceptable.
Vision and Hearing and B4School Checks
Are conducted by Public Health South staff at the Centre. Included in your enrolment pack is a consent form. Parents will be notified when their child is scheduled for one of these checks.
In order to maintain a fair and transparent system, and satisfy ratios and licensing requirements, this procedure outlines KidzWay's process on how our waiting list is managed.
- Children are placed on the waiting list once a completed enrolment form is received.
- Once a place becomes available, the parents of the child at the top of the list are offered the place.
- If the first person on the waiting list declines, then the place is offered to the next child on the list until the place is filled.
- Should a child be over four years old and not attending any other childcare service, then at the discretion of the Head Teacher and Administrator, they may be placed at the top of the waiting list.
- We retain the right to depart from our usual enrolment procedure to accommodate some families and their children. This will be at the discretion of the Head Teacher.
Our Whanau Room enables parents/caregivers to still remain in the Centre while leaving their child in the care of the teachers. This is particularly helpful if you want to wait until you feel your child is settled before you leave, or if you would like to observe your child at play. Help yourself to tea and coffee from the kitchen and relax in the Whanau Room.